Privacy Policy - Cyrus Mehta Photography

Privacy Policy

This website is operated by Cyrus Mehta Photography. We take your privacy very seriously therefore we recommend you read this policy because it contains important information about:

Who we are.

The different types of data we collect from you.

How we store the data we collect.

What we use your data for.

Who we are:

Cyrus Mehta Photography (‘I’, ‘we’, ‘me’ or ‘us’) collect, use and are responsible for certain personal information about you. When we do so we are regulated under the General Data Protection Regulations which apply across the European Union (including the United Kingdom) and we are responsible as ‘controller’ of that personal information for the purposes of those laws. Cyrus Mehta is the data controller for ‘Cyrus Mehta Photography’. If this policy does not answer all your questions or concerns, feel free to drop us an email at: cyrus@cyrusmehta.co.uk or write to us at: Cyrus Mehta, Cyrus Mehta Photography, 196A Marlborough Road, Romford, Essex. RM7 8AL.

Personal data:

The website ‘Cyrus Mehta Photography’ and all its galleries are cloud storage based hosted by SmugMug which is also a GDPR compliant company.

a) We collect the following personal information that you provide to us:

Name, email, address and telephone. This information is only collected when you make contact with us to make a booking via email, telephone or through the website contact form. We need to collect personal data to enable us to carry out the services you have booked us for. We need to collect details so that we can discuss and arrange the wedding photography / photography session you have booked us for. We may also need to contact you by phone if we need to discuss any details or issues on the day of the booking. We will never contact you via phone unless necessary and only about your photography booking. We do not spam or make marketing calls. We will only call because you have booked us for our photography services and it is a necessary part of the business for both you and us to converse to be able to get the work  done. We also need your home address so that in the event we need to post your USB stick or other type of digital media of your images to you, we are able to. Without collecting these details, we would not be able to carry out our services for you. These details are normally collected when you first make contact with us and further correspondence up to your booking date and thereafter to finalise the work.

b) Personal information you provide about third parties:

If you give us  information about another person, you confirm that the person has appointed you to act on their behalf and agreed that you:

Shall consent on their behalf to the processing of their personal data.

Shall receive any data protection notices on their behalf.

Shall consent on their behalf to the transfer of their personal data abroad, only if required.

c) Cookies and similar technologies:

This website uses various technologies to collect information, including cookies, web beacons and similar technologies. Cookies are small data files that are stored on your computer or mobile device by your web browser. Although the cookies don't store any of your personal information, they do allow this website to provide you with a more personalised user experience, to track your use of the website, to analyse website activity and to allow you to login where necessary and begin use of the website automatically when you visit. Whether you want your web browser to accept cookies or not is up to you. The Help portion of the toolbar on most browsers will tell you how to prevent your browser from accepting new cookies, how to be notified when you receive a new cookie or how to disable cookies altogether. If you haven't changed your computer's settings, most likely your browser already accepts cookies. Cookies help us to improve our services and your experience, see which areas and features of our services are popular and count visits. We use cookies to keep you logged in to the services, to count the number of unique computers using the services and to record your user preferences. We may also collect information using web beacons (also known as tracking pixels). Web beacons are electronic images that may be used in our services or emails and help deliver cookies, count visits, understand usage and campaign effectiveness. In general, cookies are used to retain user preferences, store information for things like shopping carts, and provide anonymous tracking data to third party applications like Google Analytics. As a rule, cookies will make your browsing experience better. This information helps us to build a profile of our users. Some of this information may be aggregated or statistical, which means that we will not be able to identify you individually. On the first occasion that you use our site we will ask whether you consent to our use of cookies. If you do not, cookies will not be used. Therefore you can opt-out of using cookies at any time or you can set your browser not to accept cookies. You may prefer to disable cookies on this site and on others. The most effective way to do this is to disable cookies in your browser. We suggest consulting the Help section of your browser.

How we collect and store your personal data:

Our computer is password protected, so from initial contact your data is secure. If you decide to book us, we ask you to complete a contract. Once you have completed the contract and send it back to us, we store it on our computer. If you do not book us, your email is archived in our inbox indefinitely until we are satisfied that we no longer need to correspond. The only information we will have is the information in the email enquiry you sent to us. This website and all its galleries are cloud storage based hosted by SmugMug which is also a GDPR compliant company. If you purchase prints or other products through the website, purchases are made through our website provider, SmugMug. SmugMug have their own privacy policy of which you can read here https://www.smugmug.com/about/privacy

Keeping your information secure:

We have appropriate security measures in place to prevent information from being accidently lost, used or accessed in an unauthorised way. We limit access to your personal information to those who have a genuine business need to know it (in this case, SmugMug, where they require to fulfil orders that have been purchased through the website). Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality. We will also use technological and organisation measures to keep your information secure. These measures may include the following examples: a) Client gallery access is protected and controlled by a password. b) All data is stored on SmugMug secure servers. c) Payment details, if any, are encrypted using SSL through SmugMug. SmuMug has procedures in place to deal with any suspected data security breach concerning the stored data of photographs. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so. While we will use all reasonable efforts to secure your personal data, in using the site you acknowledge that the use of the internet is not entirely 100% secure and for this reason we cannot guarantee the security or integrity of any personal data that is transferred from you or to you via the internet.

Right of confirmation, access, rectification and erasure:

If you have questions about how your personal data is handled, you can just drop us an email and we can hopefully answer your questions. The information we hold on you will only be that provided by yourself to enable us to complete the work you have booked us for. If you would like us to delete all your personal data, you have the right to ask us to do this, but we recommend this is done after your wedding or other photography session and once you have received your USB of images if this is the case. This deletion does not include your password protected online gallery through Smugmug as this ensures your images are safe and backed-up in case you ever have the need to request them again due to loss or other issue. Most data we collect is retained indefinitely. This is to allow us to provide a better service to you as a customer in the event that you contact us again in the future.

How will we use your data:

We will use email addresses and contact numbers only when necessary so that we can complete the work you have booked us for. We do not give your contact details to anyone else except if you request a recommendation of another supplier, for example, a videographer, etc. In addition to your online gallery we may add images to the website and or social media but with your full permission which is asked on the contract you sign before the service is provided. For weddings and events it is your responsibility to make sure your guests are happy for images to be stored and shared. We are GPDR compliant and we feel we operate within the regulations and take the storage and protection of your data whether it be details or images seriously.

Data Transfer and Storage:

SmugMug is a California company operated from within the United States. Accordingly, information collected by SmugMug will be stored in the United States. If you are accessing the website from outside of the United States, you acknowledge and agree that your information will be received by or transferred to servers located within the United States and processed by SmugMug and its third party service providers if you make purchases. Any email correspondence between yourself and Cyrus Mehta Photography is dealt with by Cyrus Mehta within the United Kingdom.


www.cyrusmehta.co.uk :: cyrus@cyrusmehta.co.uk:: tel: 07887 517 536

Copyright © 2018 Cyrus Mehta :: Essex & UK Wedding Photographer

Wedding Photographer Romford, Essex, UK :: Portrait Photographer Romford, Essex, UK :: Bumps, Babies & Children's Photographer Romford, Essex, UK :: Privacy Policy

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